TO: Auxiliary & Local
Fund Budget Managers
SUBJECT: Budget Transfer Procedures & Electronic
Form
The following instructions describe the steps required to
process a budget authority transfer once budgets have been
posted and
are available for viewing on the University Business Office
website under “Account Balances”. If a need to
transfer budget authority arises, please complete the online
budget transfer template currently available in the University
Business Office website at www.ubo.fiu.edu under “Online
Forms” titled Budget Transfer Form. The following steps
must be completed for the budget transfer request form to
be successfully processed.
Step 1: Auxiliary/Local Fund departments complete new budget
transfer form available from website referenced above. Note,
when opening the Excel based form, a message will appear
asking whether or not you want to enable macros. Click “Yes” in
order to activate the category drop menus.
Step 2: Completed form is e-mailed to respective Executive
Area Budget Manager as an attachment. If you are unsure of
whom your Executive Area Budget Manager is please refer to
the list below and/or contact a University Business Office
member listed at the end of this document. Note, Executive
Area Budget Managers have been asked to identify a back up
in the event of their absence, and no transfers will be accepted
unless forwarded by an Executive Area Budget Manager or approved
designee.
Step
3: Executive Area Budget Manager reviews requests and forwards
to transfers@fiu.edu
if approved. Requests not approved should be sent back to
the originator with a brief explanation.
Step 4: University Business Office reviews requests and
forwards approved requests to the Budget & Planning Office
for input into SAMAS.
The University Business Office will make every effort to
process request on a same day basis with the balance being
processed
the next business day. Any questions regarding the new
budget transfer form or the process flow can be forwarded
to the
following individuals:
Thank You
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